If this an emergency, call 458-4262.
After business hours (5:00 p.m. to 8:00 a.m.), call 458-5277.

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Facilities provides a wide range of services to ensure you have a successful event. We are the heavy lifters that provide venue set up and tear down. We also provide housekeeping services, plants, and trade support. Please submit your Event Support request at least 14 calendar days prior to the event to ensure adequate staffing and equipment are available.

Event Support Request

Event Support Examples

  • Set up and tear down of chairs, cork boards, flags, podium, stage, stanchions, tables, and tents
  • Hanging of banners and poster boards
  • BBQ setup
  • Housekeeping
  • Plants
  • Trade Support (electrical, plumbing, carpentry, grounds, etc.)

 

How to request event support

  • 1.

    Select the orange “Event Support Request” button

  • 2.

    Complete the “Event Set Up” form. All fields in RED are required. Please provide as much detail as possible in the “Request” field.

    • Please provide a valid Cost Center with funding available to cover the expenses.

  • 3.

    Press “Submit” once you have completed the form.

  • 4.

    A confirmation page will be displayed after you submit the request.

  • 5.

    The Facilities Center will process your request and send you an e-mail with your Work Order. They will then contact you to confirm the scope of the work and schedule the date and time for your move or delivery.

  • 6.

    You can monitor the progress of your Work Order by using the “Search by Number” feature on the Facilities iService Desk.


    Event Staffing Guidelines:


    All events require appropriate staffing to ensure the health and safety of the participants, to include monitoring of restrooms and cleanup of the venue. Work Order time billed to the event sponsor includes set-up and make-ready time to return the room to its original condition.


    Housekeeping support is required when food and/or beverage are provided and when more than one room is used. Charges are for Facilities personnel, services and equipment and do not include non-Facilities charges, such as food services, AV equipment, etc. Special arrangements are required for all events with more than 500 attendees.




    For additional information or assistance, please contact the Facilities Service Center at FacilitiesServiceCenter@utsa.edu or 458-4262.